Office Furniture Safe Work Method Statement

Office Furniture Safe Work Method Statement (SWMS Template) delivered in Microsoft Word format for easy editing.

Office Furniture Safe Work Method Statement

Office Furniture Safe Work Method Statement (SWMS)

Whether you need to get on site to start work, looking to create a safe work environment or pitching for that next big contract or government tender - the Office Furniture Safe Work Method Statement is easy tocustomise, easy to use and integrate into your current Safety Management System. If you don't have a Safety Management System, we need to talk, seriously, and you don't need to be carrying that level of risk exposure in your business - we can help.

Look, we understand that business should be rewarding and not consumed by tedious red tape. The Safe Work Method Statement Template we create is in an easy to understand format, while at the same time being some of the highest quality documents in the industry. Our SWMS documents get you onsite, save you loads of time and are very user-friendly. This way, you can get on with doing what you do best.

The Office Furniture Safe Work Method Statement (SWMS) covers the following Job Steps, including potential hazards, control measures and risk ratings:

  1. Planning and preparation
  2. Training and capabilities
  3. Assess onsite conditions
  4. Set up work area
  5. Temporary Traffic Control (TMP)
  6. Delivery of materials and equipment
  7. Design
  8. Layouts and placements
  9. Handling and movement
  10. Assembly
  11. Removal, relocation and disposal
  12. On completion

The Office Furniture Safe Work Method Statement, includes;


Risk Assessment Matrix | Hierarchy of Controls | PPE | Emergency Response

Your Office Furniture Safe Work Method Statement is ready to be used in three easy steps:

  1. Add your company logo and details to the SWMS Template.
  2. Identify site specific risks.
  3. Address any site specific risks and add them to your SWMS Template.

Your SWMS is now read to use, and may also be used as training materials for work related activities such as Workplace Inductions or WHS-OHS Toolbox Meeting Talks.

Bluesafe Quick Tips:

  1. Use the handrails when ascending or descending stairs or ramps.
  2. Do not stand on furniture to reach high up places.
  3. Keep doors in hallways fully open or fully closed.

Office Furniture Safe Work Method Statement

  • High quality and ready to use Office Furniture 
  • Safe Work Method Statement.
  • Instant Delivery.
  • Fully editable Safe Work Method Statement (SWMS) Template.
  • Easy to customise - instructions included.
  • Referenced to Australian & NZ Standards (AS/NZS) & Legislation. 
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Office Furniture Safe Work Method Statement
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10 SWMS Pack

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View a Safe Work Method Statement Example

See an example of a Safe Work Method Statement Template below. All our SWMS Template documents are comprehensive in nature, easy to use, and are a huge time saver. Our Safe Work Method Statement Templates are quick and easy to customise to your specific business or operation and are perfectly suited for every day use, for larger contracts and tenders right through to qualifying for contractor management platforms such as CM3.

What is a Safe Work Method Statement?

A SWMS is a document that outlines the high-risk construction work activities that will be performed at a workplace, the hazards that will be present as a result of these activities, and the controls that will be implemented to mitigate the risks.

A single SWMS can be utilised for numerous high-risk construction work activities, such as employing powered mobile plant, working at heights of more than 2 metres, and working near to a road that is used by traffic other than pedestrians.

A SWMS is an administrative control that is used to support higher-order controls, such as engineering controls, that are designed to remove or reduce hazards to health and safety.

A SWMS differs from other documentation such as a Job Safety Analysis or a Safe Operating Procedure in that it focuses on specific jobs or processes. A SWMS isn't meant to be a procedure; rather, it's a tool for supervisors and workers to check and monitor the workplace control measures. For high-risk work activities, a PCBU (Person Conducting a Business or Undertaking)  must prepare a Safe Work Method Statement (SWMS) or check that one has been prepared before starting work. It is important to note that before any work process has started, a SWMS must be prepared.

A PCBU, on the other hand, also must manage health and safety hazards by eliminating or reducing them as much as possible. Before beginning any work on a project, the principal contractor must also obtain a copy of the SWMS.

What information does a Safe Work Method Statement need to contain?

A Safe Work Method Statement should identify high-risk work and any specify hazards related to high-risk construction work as well as any health and safety risks. The SWMS should describe the risk-control measures to be implemented, monitored, and reviewed and also should describe how the risk-control measures will be effective at reducing or eliminating the risk, and how they will be implemented, monitored, and reviewed.

A Safe Work Method Statement should be concise and focus on outlining the specific risks identified for the high-risk work to be performed, as well as the control measures to be implemented to ensure that the work is completed safely.

A long and overly complex Safe Work Method Statement which could be difficult to comprehend, implement and monitor or review may be confusing for workers to mentally digest and therefore is not ideal in helping to reduce or eliminate risks in the workplace. It is imperative that workers, and especially those who do not speak English, are able to understand the Safe Work Method Statement. Consider having pictures or diagrams added to the SWMS as a more effective way of presenting information contained within the SWMS.

The SWMS should also contain other regulatory requirements to protect health and safety of all personnel, such as controlling noise exposure and manual job risks. Also, keep in mind that evidence of a completed risk assessment may be required by the regulator or for auditing reasons if the Safe Work Method Statement is based on a workplace-specific risk assessment.

Who's Responsible for creating the Safe Work Method Statement?

In collaboration with workers who will be directly engaged in the activity, the person responsible for carrying out the work is usually best equipped to prepare the SWMS document. In most cases, this means that a Safe Work Method Statement is created by the builder for his or her employees, or by the subcontractor for their employees.

To establish who is in the best position to prepare the Safe Work Method Statement, the principle contractor, builder, and/or subcontractors should decide who will take responsibility for the SWMS.

It's also a requirement that all managers, contractors, supervisors, and workers be involved in the creation of a Safe Work Method Statement. Workers must be consulted so that they understand the SWMS in depth and what they must do to establish and maintain risks and implement control measures to manage the risk. Sharing information and utilising workers' knowledge and experience may also aid in ensuring that the task is completed in accordance with the SWMS.

If your workplace has a Health and Safety Representative, they should also be contacted while creating a Safe Work Method Statement.

What does the principal contractor's responsibility entail?

Before beginning work, a principal contractor must take all reasonable steps to obtain a SWMS from any contractor performing high-risk work. If no SWMS exists, the principal contractor must arrange for one to be created, for example by the contractor or subcontractor.

A general contractor should establish plans to ensure that high-risk work is carried out safely and in compliance with the Safe Work Method Statement. This can be done by keeping an eye on how the SWMS is being implemented on the ground.

The principal contractors' WHS management plan must also include detailed arrangements for collecting, assessing, monitoring, and reviewing the SWMS, according to the WHS Regulations.

How to Write a Safe Work Method Statement 

If you're looking to write your own Office Furniture Safe Work Method Statement, the first step is to create the document as a Safe Work Method Statement Template. This way, you can use the same SWMS Template and then adjust the document for each different office furniture project as needed, making sure that your Office Furniture SWMS Template addresses any site specific risks.

The fastest and most cost effective solution would be to purchase a Bluesafe Office Furniture SWMS Template. However, if you decide to take the route of writing your own office furniture SWMS.

There are some fundamental requirements and information which you may want to consider adding to your Office Furniture SWMS such as:

  • Details of the person(s) responsible for making sure implementation, monitoring and compliance of the Office Furniture SWMS as well as any reviews and modifications.
  • Any information detailing safety meetings or toolbox talks in relation to office furniture work, scheduled in accordance with legislative requirements to first identify any site hazards where the office furniture work is being conducted, secondly, communicate the risks and hazards and then take steps to eliminate or control each hazard in relation to the office furniture work being done.
  • Any changes added to the Office Furniture SWMS after an incident or a near miss.

Note: The Office Furniture SWMS must be kept and be available for inspection at least until the office furniture work is completed. Where the Office Furniture SWMS is revised, all versions of the SWMS Template should be kept. If a notifiable incident occurs in relation to the Office Furniture Safe Work Method Statement, the Office Furniture SWMS must be kept for a minimum of two years from the date of the incident.

Your Office Furniture Safe Work Method Statement Template should list any high risk construction work, such as: 

  • Does the office furniture work outlined in the Office Furniture SWMS involve a risk of a person falling more than 2 meters?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out on or near pressurised gas mains or piping?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out on a telecommunication tower?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out on or near chemical, fuel or refrigerant lines?
  • Does the office furniture work outlined in the Office Furniture SWMS involve demolition of an element of a structure that is load-bearing?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out on or near energised electrical installations or services?
  • Does the office furniture work outlined in the Office Furniture SWMS involve demolition of an element related to the physical integrity of a structure?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out in an area that may have a contaminated or flammable atmosphere?
  • Does the office furniture work outlined in the Office Furniture SWMS involve, or is likely to involve, disturbing asbestos?
  • Does the office furniture work outlined in the Office Furniture SWMS involve tilt-up or precast concrete?
  • Does the office furniture work outlined in the Office Furniture SWMS involve structural alteration or repair that requires temporary support to prevent collapse?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out on, in or adjacent to a road, railway, shipping lane or other traffic corridor?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out in or near a confined space?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out in an area of a workplace where there is any movement of powered mobile plant?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out in/near a shaft or trench deeper than 1.5m or tunnel involving use of explosives?
  • Is the office furniture work outlined in the OfficeFurniture SWMS carried out in areas with artificial extremes of temperature?
  • Is the office furniture work outlined in the Office Furniture SWMS carried out in or near water or other liquid that involves a risk of drowning?
  • Does the office furniture work outlined in the Office Furniture SWMS involve diving work? 

Your Office Furniture Safe Work Method Statement should also identify any high-risk machinery or equipment in operation near the work site, such as:

  • Forklift
  • Crane
  • Hoist
  • Office Furniture
  • Backhoe
  • Loader
  • Boom Lift
  • Elevated Work Platform (EWP)
  • Genie Lift
  • Trencher
  • Drilling Rig
  • Trucks
  • Formwork
  • Bobcat
  • Flammable Gas
  • Fuel
  • Dozer
  • High Voltage
  • Mulcher
  • Tilt-up Panels
  • Roller
  • Scissor Lift
  • Tractor

Your Office Furniture SWMS should also list any Personal Protective Equipment such as: 

  • Foot Protection - Boots or closed in shoes
  • Hand Protectiglazinon - Gloves
  • Head Protection - Hard hat or helmet
  • Hearing Protection - Ear plugs or ear muffs
  • Eye Protection - Safety glasses, goggles or face shields
  • Respiratory Protection - Face masks etc
  • Face Protection - Face shield, welding mask etc
  • High Visual Clothing
  • Protective Clothing - Overalls etc
  • Fall Protection - Safety harness, edge protection etc
  • Sun Protection - Sunscreen, hat etc
  • Hair and Jewellery Secured - Hair Net, etc

The Office Furniture SWMS must be reviewed continually to ensure it remains effective and relevant. The Office Furniture SWMS must be reviewed (and revised if necessary) if relevant control measures in relation to office furniture work are revised. The review process should be carried out in consultation with workers (including contractors and subcontractors) who may be affected by the Office Furniture and their health and safety representatives who represented that work group at the workplace.

When the Office Furniture SWMS has been revised, the person conducting a business or undertaking must ensure:

  1. All persons involved in the office furniture work are advised that a revision has been made and how they can access the revised Office Furniture SWMS;
  2. Persons who will need to change a work procedure or system as a result of the review are advised of the changes in a way that will enable them to implement their duties consistently with the revised Office Furniture SWMS; and,
  3. Workers that will be involved in the office furniture work are provided with the relevant information and instruction that will assist them to understand and implement the revised Office Furniture SWMS. 

When preparing your Office Furniture SWMS, here are some topics you might want to also include to ensure you have covered as many risks and hazards as possible.

Planning and Preparation When Working With and Around Office Furniture.

When writing your Office Furniture SWMS, establish any policies, procedures and systems for working with Office Furniture in consultation with the Principal Contractor and workers while being sure to establish:

  • Health and Safety guidelines for office furniture work
  • Emergency plans and evacuation procedures for the Office Furniture SWMS
  • Worker inductions for Office Furniture
  • Toolbox talks (safety meetings) added to the Office Furniture SWMS
  • Outline details of supervision of the site and workers on the Office Furniture SWMS
  • Check all workers qualifications, permits and competencies for Office Furniture operations
  • Ensure the Office Furniture and any related equipment is functioning correctly
  • Hazard reporting procedures in place and added to the Office Furniture SWMS
  • Incident reporting procedures in place and added to the Office Furniture SWMS
  • Exclusion zones when conducting office furniture work
  • Risk Assessment for TASK completed and noted on the Office Furniture SWMS
  • Electrical NO GO ZONES identified, discussed and documented.

Assessment of Site Conditions

Thoroughly assess the work site/area conditions when working with office furniture and ensure that:

  1. A risk assessment of the office furniture work is conducted
  2. Suitable access and adequate space to conduct office furniture work safely
  3. Consult with all stakeholders on potential hazards and risks when conducting office furniture work
  4. Consultation with all relevant workers and personnel for Office Furniture SWMS details
  5. If conducting Office Furniture at night, ensure there is adequate lighting
  6. Check that the work environment is suitable for office furniture work

Office Furniture Training and Worker Qualifications 

Ensure all workers have the appropriate licenses in conducting Office Furniture as well as any qualifications that may be required for various office furniture projects before starting work. If White Cards are required, retain copies of all cards, licenses and qualifications of personnel.

All personnel must:

  1. Be trained and/or have received instructions on the Office Furniture SWMS including all safety and emergency procedures.
  2. Be qualified, knowledgeable and competent in Office Furniture operations and office furniture work as well as all delegated tasks/responsibilities
  3. Be fully aware and understand the scope of work in relation to the Office Furniture SWMS

Below are some examples of some Control Measures to be implemented when creating your own Office Furniture Safe Work Method Statement Template: 

  • Select office furniture that allows workers to maintain proper posture and allows movements to be carried out comfortably.
  • Make sure furniture is of a sound construction and utilises secure fixings.
  • There must be no sharp edges or projections on credenzas, cabinets, desks, etc.
  • Persons having special needs must be provided with furniture that can be adjusted to their particular requirements.
  • Select office furniture that can be adjusted to suit personal needs of workers.
  • Flimsy construction or unsound items must be avoided.
  • Make sure all edges are rounded.
  • For special needs furniture, consult specialist provider.
  • Make sure the walkways and aisles are clear at all times, and adequate space is available for persons to walk safely between desks and other furniture.
  • Make sure adequate space is available in front of storages.
  • Keep at least 800 mm width clearance on aisles for safe access.
  • Allow a minimum of 1.2 m of working space.
  • Either obtain assistance or use trolleys, etc., to move assembled items or flat packs.
  • For placing racks and shelves on desk, etc., always obtain assistance.
  • Safe handling practices must be followed.
  • Reduce movement by assembling furniture as close to final location as possible.
  • Make sure there is sufficient working space for assembling the items safely.
  • Prevent unauthorised access by enclosing work area, or assemble after office hours.
  • To prevent slips and trips, clear packing and loose material from the floor area.
  • Ensure only proper tools are used and inspect them before use for wear or damage.
  • Before using in a workplace make sure the power tools and their leads are tested and tagged.
  • After assembly, recheck is furniture is safe to use, and clear the area of rubbish.
  • Be careful not to make poor movements and postures, and avoid twisting and bending.
  • Do not allow unauthorised persons to enter.
  • Clear rubbish from work area.
  • Never work with faulty tools.
  • Never use out of test tools.
  • Make sure all rubbish has been removed.
  • If cables for data, telephone and electric power are passing through desktop or sides, make sure they are disconnected.
  • To facilitate movement and relocation, dismantle the larger items if possible.
  • Before attempting to pass through doors, etc., check the dimensions of the item.
  • For moving items on stairs, use stair-climbing trolley and securing belts.
  • For loading furniture on truck, always use assistance or use mechanical aids.
  • Before moving furniture, check and secure all loose items.
  • Make sure the items can pass through the doorways and the aisles.
  • Avoid carrying furniture by hand on stairs.
  • Proper safe handling practices must be followed.

National: View the Model Codes of Practice for Excavation Work on Safe Work Australia's website here.
Victoria: Victoria's Code of Practice for Excavation Work may be viewed on Work Safe Victoria's website here.