Photocopier Safe Work Method Statement

Photocopier Safe Work Method Statement (SWMS Template) delivered in Microsoft Word format for easy editing.

Photocopier Safe Work Method Statement

Photocopier Safe Work Method Statement (SWMS)


The Photocopier Safe Work Method Statement (SWMS) covers the following Job Steps, including potential hazards, control measures and risk ratings:

  1. Planning and preparation
  2. Training and capabilities
  3. Assess onsite conditions
  4. Set up work area
  5. Temporary Traffic Control (TMP)
  6. Delivery of materials and equipment
  7. General precautions
  8. Location of machine
  9. Operation
  10. Maintenance
  11. On completion

The Photocopier Safe Work Method Statement, includes;


Risk Assessment Matrix | Hierarchy of Controls | PPE | Emergency Response

Your Photocopier Safe Work Method Statement is ready to be used in three easy steps:

  1. Add your company logo and details to the SWMS Template.
  2. Identify site specific risks.
  3. Address any site specific risks and add them to your SWMS Template.

Your SWMS is now read to use, and may also be used as training materials for work related activities such as Workplace Inductions or WHS-OHS Toolbox Meeting Talks.

Photocopier Safe Work Method Statement

  • Detailed and pre-filled Photocopier Safe Work Method Statement.
  • Instant Delivery.
  • Fully editable Safe Work Method Statement (SWMS) Template.
  • Easy to customise - instructions included.
  • Referenced to Australian & NZ Standards (AS/NZS) & Legislation. 
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View a Safe Work Method Statement Example

See an example of a Safe Work Method Statement Template below. All our SWMS Template documents are comprehensive in nature, easy to use, and are a huge time saver. Our Safe Work Method Statement Templates are quick and easy to customise to your specific business or operation and are perfectly suited for every day use, for larger contracts and tenders right through to qualifying for contractor management platforms such as CM3.

What is a Safe Work Method Statement?

A SWMS is a document that outlines the high-risk construction work activities that will be performed at a workplace, the hazards that will be present as a result of these activities, and the controls that will be implemented to mitigate the risks.

A single SWMS can be utilised for numerous high-risk construction work activities, such as employing powered mobile plant, working at heights of more than 2 metres, and working near to a road that is used by traffic other than pedestrians.

A SWMS is an administrative control that is used to support higher-order controls, such as engineering controls, that are designed to remove or reduce hazards to health and safety.

A SWMS differs from other documentation such as a Job Safety Analysis or a Safe Operating Procedure in that it focuses on specific jobs or processes. A SWMS isn't meant to be a procedure; rather, it's a tool for supervisors and workers to check and monitor the workplace control measures. For high-risk work activities, a PCBU (Person Conducting a Business or Undertaking)  must prepare a Safe Work Method Statement (SWMS) or check that one has been prepared before starting work. It is important to note that before any work process has started, a SWMS must be prepared.

A PCBU, on the other hand, also must manage health and safety hazards by eliminating or reducing them as much as possible. Before beginning any work on a project, the principal contractor must also obtain a copy of the SWMS.

What information does a Safe Work Method Statement need to contain?

A Safe Work Method Statement should identify high-risk work and any specify hazards related to high-risk construction work as well as any health and safety risks. The SWMS should describe the risk-control measures to be implemented, monitored, and reviewed and also should describe how the risk-control measures will be effective at reducing or eliminating the risk, and how they will be implemented, monitored, and reviewed.

A Safe Work Method Statement should be concise and focus on outlining the specific risks identified for the high-risk work to be performed, as well as the control measures to be implemented to ensure that the work is completed safely.

A long and overly complex Safe Work Method Statement which could be difficult to comprehend, implement and monitor or review may be confusing for workers to mentally digest and therefore is not ideal in helping to reduce or eliminate risks in the workplace. It is imperative that workers, and especially those who do not speak English, are able to understand the Safe Work Method Statement. Consider having pictures or diagrams added to the SWMS as a more effective way of presenting information contained within the SWMS.

The SWMS should also contain other regulatory requirements to protect health and safety of all personnel, such as controlling noise exposure and manual job risks. Also, keep in mind that evidence of a completed risk assessment may be required by the regulator or for auditing reasons if the Safe Work Method Statement is based on a workplace-specific risk assessment.

Who's Responsible for creating the Safe Work Method Statement?

In collaboration with workers who will be directly engaged in the activity, the person responsible for carrying out the work is usually best equipped to prepare the SWMS document. In most cases, this means that a Safe Work Method Statement is created by the builder for his or her employees, or by the subcontractor for their employees.

To establish who is in the best position to prepare the Safe Work Method Statement, the principle contractor, builder, and/or subcontractors should decide who will take responsibility for the SWMS.

It's also a requirement that all managers, contractors, supervisors, and workers be involved in the creation of a Safe Work Method Statement. Workers must be consulted so that they understand the SWMS in depth and what they must do to establish and maintain risks and implement control measures to manage the risk. Sharing information and utilising workers' knowledge and experience may also aid in ensuring that the task is completed in accordance with the SWMS.

If your workplace has a Health and Safety Representative, they should also be contacted while creating a Safe Work Method Statement.

What does the principal contractor's responsibility entail?

Before beginning work, a principal contractor must take all reasonable steps to obtain a SWMS from any contractor performing high-risk work. If no SWMS exists, the principal contractor must arrange for one to be created, for example by the contractor or subcontractor.

A general contractor should establish plans to ensure that high-risk work is carried out safely and in compliance with the Safe Work Method Statement. This can be done by keeping an eye on how the SWMS is being implemented on the ground.

The principal contractors' WHS management plan must also include detailed arrangements for collecting, assessing, monitoring, and reviewing the SWMS, according to the WHS Regulations.

How to Write a Safe Work Method Statement 

If you're looking to write your own Photocopier Safe Work Method Statement, the first step is to create the document as a Safe Work Method Statement Template. This way, you can use the same SWMS Template and then adjust the document for each different photocopier project as needed, making sure that your Photocopier SWMS Template addresses any site specific risks.

The fastest and most cost effective solution would be to purchase a Bluesafe Photocopier SWMS Template. However, if you decide to take the route of writing your own photocopier SWMS.

There are some fundamental requirements and information which you may want to consider adding to your Photocopier SWMS such as:

  • Details of the person(s) responsible for making sure implementation, monitoring and compliance of the Photocopier SWMS as well as any reviews and modifications.
  • Any information detailing safety meetings or toolbox talks in relation to photocopier work, scheduled in accordance with legislative requirements to first identify any site hazards where the photocopier work is being conducted, secondly, communicate the risks and hazards and then take steps to eliminate or control each hazard in relation to the photocopier work being done.
  • Any changes added to the Photocopier SWMS after an incident or a near miss. 

Note: The Photocopier SWMS must be kept and be available for inspection at least until the photocopier work is completed. Where the PhotocopierSWMS is revised, all versions of the SWMS Template should be kept. If a notifiable incident occurs in relation to the Photocopier Safe Work Method Statement, the Photocopier SWMS must be kept for a minimum of two years from the date of the incident.

Your Photocopier Safe Work Method Statement Template should list any high risk construction work, such as: 

  • Does the photocopier work outlined in the Photocopier SWMS involve a risk of a person falling more than 2 meters?
  • Is the photocopier work outlined in the Photocopier SWMS carried out on or near pressurised gas mains or piping?
  • Is the photocopier work outlined in the Photocopier SWMS carried out on a telecommunication tower?
  • Is the photocopier work outlined in the Photocopier SWMS carried out on or near chemical, fuel or refrigerant lines?
  • Does the photocopier work outlined in the Photocopier SWMS involve demolition of an element of a structure that is load-bearing?
  • Is the photocopier work outlined in the Photocopier SWMS carried out on or near energised electrical installations or services?
  • Does the photocopier work outlined in the Photocopier SWMS involve demolition of an element related to the physical integrity of a structure?
  • Is the photocopier work outlined in the Photocopier SWMS carried out in an area that may have a contaminated or flammable atmosphere?
  • Does the photocopier work outlined in the Photocopier SWMS involve, or is likely to involve, disturbing asbestos?
  • Does the photocopier work outlined in the Photocopier SWMS involve tilt-up or precast concrete?
  • Does the photocopier work outlined in the Photocopier SWMS involve structural alteration or repair that requires temporary support to prevent collapse?
  • Is the photocopier work outlined in the Photocopier SWMS carried out on, in or adjacent to a road, railway, shipping lane or other traffic corridor?
  • Is the photocopier work outlined in the Photocopier SWMS carried out in or near a confined space?
  • Is the photocopier work outlined in the Photocopier SWMS carried out in an area of a workplace where there is any movement of powered mobile plant?
  • Is the photocopier work outlined in the Photocopier SWMS carried out in/near a shaft or trench deeper than 1.5m or tunnel involving use of explosives?
  • Is the photocopier work outlined in the Photocopier SWMS carried out in areas with artificial extremes of temperature?
  • Is the photocopier work outlined in the Photocopier SWMS carried out in or near water or other liquid that involves a risk of drowning?
  • Does the photocopier work outlined in the Photocopier SWMS involve diving work?

Your Photocopier Safe Work Method Statement should also identify any high-risk machinery or equipment in operation near the work site, such as:

  • Forklift
  • Crane
  • Hoist
  • Photocopier
  • Backhoe
  • Loader
  • Boom Lift
  • Elevated Work Platform (EWP)
  • Genie Lift
  • Trencher
  • Drilling Rig
  • Trucks
  • Formwork
  • Bobcat
  • Flammable Gas
  • Fuel
  • Dozer
  • High Voltage
  • Mulcher
  • Tilt-up Panels
  • Roller
  • Scissor Lift
  • Tractor 

Your Photocopier SWMS should also list any Personal Protective Equipment such as:

  • Foot Protection - Boots or closed in shoes
  • Hand Protectiglazinon - Gloves
  • Head Protection - Hard hat or helmet
  • Hearing Protection - Ear plugs or ear muffs
  • Eye Protection - Safety glasses, goggles or face shields
  • Respiratory Protection - Face masks etc
  • Face Protection - Face shield, welding mask etc
  • High Visual Clothing
  • Protective Clothing - Overalls etc
  • Fall Protection - Safety harness, edge protection etc
  • Sun Protection - Sunscreen, hat etc
  • Hair and Jewellery Secured - Hair Net, etc

The Photocopier SWMS must be reviewed continually to ensure it remains effective and relevant. The Photocopier SWMS must be reviewed (and revised if necessary) if relevant control measures in relation to photocopier work are revised. The review process should be carried out in consultation with workers (including contractors and subcontractors) who may be affected by the Photocopier and their health and safety representatives who represented that work group at the workplace.

When the Photocopier SWMS has been revised, the person conducting a business or undertaking must ensure:

  1. All persons involved in the photocopier work are advised that a revision has been made and how they can access the revised Photocopier SWMS;
  2. Persons who will need to change a work procedure or system as a result of the review are advised of the changes in a way that will enable them to implement their duties consistently with the revised Photocopier SWMS; and,
  3. Workers that will be involved in the photocopier work are provided with the relevant information and instruction that will assist them to understand and implement the revised Photocopier SWMS.

When preparing your Photocopier SWMS, here are some topics you might want to also include to ensure you have covered as many risks and hazards as possible.  

Planning and Preparation When Working With and Around Photocopier.

When writing your Photocopier SWMS, establish any policies, procedures and systems for working with Photocopier in consultation with the Principal Contractor and workers while being sure to establish:

  • Health and Safety guidelines for photocopier work
  • Emergency plans and evacuation procedures for the Photocopier SWMS
  • Worker inductions for Photocopier
  • Toolbox talks (safety meetings) added to the Photocopier SWMS
  • Outline details of supervision of the site and workers on the Photocopier SWMS
  • Check all workers qualifications, permits and competencies for Photocopier operations
  • Ensure the Photocopier and any related equipment is functioning correctly
  • Hazard reporting procedures in place and added to the Photocopier SWMS
  • Incident reporting procedures in place and added to the Photocopier SWMS
  • Exclusion zones when conducting photocopier work
  • Risk Assessment for TASK completed and noted on the Photocopier SWMS
  • Electrical NO GO ZONES identified, discussed and documented.

Assessment of Site Conditions 

Thoroughly assess the work site/area conditions when using photocopier and ensure that:

  1. A risk assessment of the photocopier work is conducted
  2. Suitable access and adequate space to conduct photocopier work safely
  3. Consult with all stakeholders on potential hazards and risks when conducting photocopier work
  4. Consultation with all relevant workers and personnel for Photocopier SWMS details
  5. If conducting Photocopier at night, ensure there is adequate lighting
  6. Check that the work environment is suitable for photocopier work

Photocopier Training and Worker Qualifications

Ensure all workers have the appropriate licenses in conducting Photocopier as well as any qualifications that may be required for various photocopier projects before starting work. If White Cards are required, retain copies of all cards, licenses and qualifications of personnel.

All personnel must:

  1. Be trained and/or have received instructions on the Photocopier SWMS including all safety and emergency procedures.
  2. Be qualified, knowledgeable and competent in Photocopier operations and photocopier work as well as all delegated tasks/responsibilities
  3. Be fully aware and understand the scope of work in relation to the Photocopier SWMS

Below are some examples of some Control Measures to be implemented when creating your own Photocopier Safe Work Method Statement Template:

  • Photocopiers in use will emit heat, very small quantities of toner and paper dust, and minor emissions of ozone. These are generally insufficient to cause known adverse health effects in normal conditions.
  • Always place photocopiers and similar machines in well-ventilated areas and allow air space behind machine.
  • Check that all guards and covers are in place before using photocopier never use faulty equipment.
  • Check lead to make sure that machine has been tested and tagged by a competent electrical tester should be tested every 5 years.
  • Make sure that machine does not obstruct aisles or exits always keep work areas and aisles clear.
  • Consider the height and positioning of equipment and work surfaces to avoid operators sustaining awkward postures platen should be at approximately waist height.
  • Obtain assistance when moving photocopier (especially when on carpet).
  • Be careful when handling boxes of copy paper ensure proper lifting procedures are followed.
  • Locate photocopier preferably in an area where noise will not adversely affect other persons.
  • Use only types of paper as specified by machine manufacturer to avoid jams and damage to paper path and rollers refer to manufacturer’s manuals.
  • Make sure lid is down when photocopier is in use always keep lid closed when copying.
  • Avoid looking directly at the light of copying equipment.
  • Avoid touching hot surfaces inside copier when clearing paper jams always follow procedure for clearing jams, or refer to key operator.
  • Never use tools or implements of any type to try to dislodge paper that may be stuck inside the copier.
  • Allow only an authorised service agent to carry out repairs to copiers.
  • Purchase toner conforming to manufacturer’s specifications that poses minimal risks to health and safety.
  • Avoid getting toner on skin and clothes, and avoid inhaling toner wearing gloves to clean up any spills is necessary.
  • Dispose of waste toner as recommended by local waste disposal authority.
  • Carry out scheduled maintenance by authorised service agent according to manufacturer’s maintenance schedule.

National: View the Model Codes of Practice for Excavation Work on Safe Work Australia's website here.
Victoria: Victoria's Code of Practice for Excavation Work may be viewed on Work Safe Victoria's website here.